Our Management Assistance Program was designed to offer a cost effective solution to associations who have an active Board of Directors in handling day-to-day operations but may require the financial and administrative assistance without the need of a property manager.
Key Benefits
Administrative Services
Respond to phone inquiries
Prepare and assist with membership mailings
Prepare Association correspondence
Preparation of violation letters and tracking schedule
Annual meeting and election preparation
Maintain Association records
Administer resale, rental and architectural applications
Maintain unit owners' roster and files
Financial Services
Complete Bookkeeping Service
Detailed reporting of monthly financial statement to include, but not limited to: - Detailed General Ledger
- Cash Disbursement Journal
- Purchase Journal
- Cash Receipt Journal
- Balance Sheet
- Operating Statement to include budget comparisons - Bank Reconciliation
Monthly accounting of reserve funding
Lock Box processing for maintenance assessments
ACH (electronic payment processing for assessments)
Review and pay Association invoices
Preparation of assessment payment coupons
Maintain unit owner balances
Provide up-to-date accounts receivable reports
Issue delinquency letters
Coordinate with the Association's attorney for collections
Payroll preparation and reporting
Assist with the preparation of the Annual Budget
Coordinate with the Association's accountant for the
preparation of the taxes and financial review and audits
